Help

First steps: how to log in and how to find your way around the ReFIS screen.

• Logging in
• ReFIS controls - how the screen is divided and where you find filters and functions

Budget, actual payments and reports on how much money the company has, where it is and how it will develop.

• Budget and budget vs. actual
• Payments, payment parts and matching of payments with invoices; you link identical records
• Other financial amounts - invoiced, requested, agreed and delivered amounts
• Reports:
  • Cash flow management - the future development of money by day or by week
  • The money balance in the company at the given moment and overview of deposits and withdrawals - how much money the company has and where, including credits and loans
  • Income and expenditure grouped by labels and Income and expenditure grouped by persons

Invoices, purchase orders, contracts and other documents - from receipt through approval to payment.

• Unprocessed documents - received documents from email, via Peppol, from the mobile app or from a scanner; about electronic invoicing
• List of documents and document types:
  • Invoices, proforma invoices and credit notes
  • Purchase orders, contracts and purchase requests
  • Goods receipt notes, goods issue notes and stock transfer notes
  • Tax documents for payment, bank statements, sales receipts and payment orders
• Approval:
  • Approval process - how you approve documents
  • Rules for documents - who approves a document and what ReFIS does with the document on its own
  • Delegation during absence and email notifications
  • Document flow - besides approval also signing, processing and voting
• Working with documents:
  • Related documents - for example a purchase order and the invoice for it
  • Bulk document creation - for example invoices from purchase orders
  • Send documents by email, via Peppol or by post
  • Create payment orders, payment grouping and payment advice
  • Mark as closed
  • Dates recorded for documents, due date and Automatic shifting of the “We will pay on” date
• Tools:
  • What to invoice - invoices according to contracts
  • To whom to send a reminder notice
  • What we want to order - purchase orders from purchase requests
  • What they should have delivered to us and what we were supposed to deliver
  • Products and their orders
  • Related purchase requests, orders and invoices
  • Receivables and payables

Jobs and internal projects - their money, documents and work in one place.

• Projects
• Fulfillment period
• Intra-company transactions

Who worked when and on what, and how the work is invoiced.

• Time entries - who worked when and on what, including time tracking and invoicing of work
• Working hours - working time fund for the month
• Results - services provided, with the work and amounts that belong to them

Goods and objects of the company - how many there are, where they are and with whom.

• Warehouse - where or with whom how many objects and goods are
• Products
• Goods receipt note, goods issue note and stock transfer note

Address book, lists and settings - you set them up once and they are used throughout ReFIS.

• Address book - customers, suppliers and other persons
• Code lists - an overview of all lists, among others:
  • Labels and access rights to labels
  • Users, positions and their operations
  • Bank accounts, Cash desks, Payment cards, Banks and bank account numbers
  • Payment methods, Payment terms, VAT rates and Currencies
  • Document types, Extended document types and Custom code lists
• Tools: Rules for documents, Messages
• User: Email accounts, delegations, notifications, API
• Import and export:
  • Users from LDAP and from Microsoft Entra ID
  • Bank statements
  • Documents from a network drive
• Settings: Number series, Document templates, document flow settings

Initial setup of ReFIS and integration with other systems.

• What must be defined in the system - what to set up before you start working
• API