Tax document for payment

A tax document for payment is issued by a VAT registered business from a received payment when the customer has paid in advance - for example a proforma invoice - and the goods or service have not yet been delivered, so the invoice cannot be issued yet. Whether and within what period it has to be issued is determined by the VAT act of the country concerned; for example, in Slovakia and in the Czech Republic within 15 days of receiving the payment.

ReFIS distinguishes between an issued tax document for payment (for a payment you received) and a received tax document for payment (from a supplier you paid in advance).

• From payments - in the Payments module, you select payments and with the “Add to tax document for payment” function you add them to a new issued or received tax document for payment, or to an existing document. For income, issued is the default; for expenditure, received.
• From a paid proforma invoice - with the “Bulk document creation” function, you create an issued tax document for payment with its payments from a paid issued proforma invoice.
• From unprocessed documents - a received tax document for payment that a supplier sent you is created when processing an unprocessed document with the “Process document” function. ReFIS opens the form with a preview of the attachment.

When processing an unprocessed document, ReFIS offers the proforma invoices the tax document belongs to and adds their payments that are not yet on a received tax document for payment. The amounts on the document are these payments - no new amounts are created; you can change only the VAT rate.

You send an issued tax document for payment to the customer as a PDF.

A similar document is the Payment confirmation - a confirmation of income, expenditure, deposit or withdrawal. You add it with the “Add payment confirmation” function and use it, for example, for:

• a cash deposit into a cash desk or an account - as a confirmation for an employee
• a cash withdrawal from a cash desk or an account - with a scanned confirmation from an ATM or the bank
• an expenditure from an account, if you want to confirm that the payment has left; for a cash desk use an issued sales receipt
• income to an account, if you want to confirm that you received the payment from the customer

With the “Add to tax document for payment” function, you can also add payments to an existing payment confirmation.

• Invoices and proforma invoices
• Sales receipts
• Bank statement