Getting started for finance staff

The financial director and the staff of the finance department have an overview in ReFIS of the company's money - how much there is, where it is, what needs to be paid and how it will develop.

The financial director is responsible for making sure that the company has money for day-to-day operations as well as for approved investments, that spare money is put to work and that the company's employees have the information they need to save. In ReFIS, the financial director uses:

• Budget and budget vs. actual - what the company plans for and how it is going
• Cash flow management - the future development of money by day or by week
• The money balance in the company at the given moment - how much money is in the accounts, in the cash desks and with whom
• Receivables and payables and credits and loans
• Payment orders from approved invoices

The financial director's other tasks include the company's financial strategy, sources of financing and relations with banks, as well as cooperation on payment methods, payment terms and securing contracts with suppliers and customers.

The employee responsible for ReFIS usually belongs to the finance department. This employee makes sure that:

• payments are in ReFIS on time - import of bank statements and matching of payments with invoices
• received documents go through unprocessed documents and approval
• the company has a budget of income and expenditure
• employees see the money of their departments and projects according to their rights
• the accounting department or the external accounting firm receives the source data - you export documents with the “Export for accounting” function in the Documents module

This employee may request from all employees of the company the data needed for the budget and for ReFIS, and represents the company in dealings with the accounting department or the accounting firm.

• What must be set up in the system
• Getting started for project leads