Loans

ReFIS tracks loans using labels on payments: the Money balance in the company report shows how much the company owes the bank and other persons, and how much it has lent itself.

ReFIS recognizes three special labels:

• “Bank loans”
• “Loans from other persons”
• “Loans to other persons”

A new company has them in ReFIS from the start, under the “Loans, leases, credits” label in the “Company” tree. ReFIS recognizes them not by their name but by a special identifier - so you can change the name. If you cannot find them in your company (for example, someone deleted them), you ask the support line for them.

Under these labels you create a sub-label for each loan, for example by the number of the loan agreement: “Bank loans → Loan 2025/123 Sample Bank”. In the Money balance in the company report you see only the total for each of the three groups; you find the individual loans in the payments by label.

You tag the payments (income and expenditure) in the Payments module with the loan's label:

• receipt of the borrowed sum - the loan balance goes up
• principal repayments - the loan balance goes down

The balance is the sum of income minus expenditure. With “Loans to other persons” it is the other way round: providing a loan is an expenditure, so the balance is negative until the debtor repays it, and a repayment from the debtor is income.

ReFIS adds up all payments with this label or its sub-label. Therefore:

• you tag interest and fees with a different label (for example “Bank fees”), otherwise they would reduce the loan balance
• future repayments are not counted in the balance - you plan them as agreed amounts, and you see them in cash flow management
• deposits and withdrawals of money with this label are not counted

• The money balance in the company at the given moment
• Payments
• Labels