Getting started for project leads

A project lead tracks the money of their projects in ReFIS from the budget to the payment and approves the documents that concern the projects.

• draws up the project budget - the basis for the quotation
• records the project's contracts and orders, so that the agreed prices and when they will be paid are visible
• approves received invoices that concern their project, and sees the budget consumption when approving
• checks whether all invoices have been issued (What to invoice) and whether they have been paid (Receivables and payables)
• compares the budget with the actual figures and the actual income and expenditure of individual projects (Income and expenditure grouped by labels) - as a basis for further quotations and for saving on expenditure

You add a project in the Projects module. Besides the name and the responsible person, you enter the customer or supplier, the status, the start date and the expected end date, and other details, for example the location.

Every project is also a label. You mark an amount that concerns the project with the project's label. With a second label, you can specify what the amount concerns - for example a project activity such as “Construction” or “Project documentation and permits”. The project budget is divided in the same way, so you compare the budget and the actual figures by activity.

You mark every amount with the project's label. If a received invoice concerns several projects, you split it into lines so that each line belongs to one project. Amounts from the different steps are connected by matching: the invoice with the order, the payment with the invoice.

You record the work of your own people on the project in time entries.

• Projects
• Budget
• Budget vs. actual
• Getting started for finance staff