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ReFIS Flow - software for digitising and approving documents
In the Other financial amounts module you record amounts that are neither part of the budget nor payments - requested, agreed and delivered amounts and amounts from invoices.
In the menu Money → Other financial amounts, every amount folder of the type requested, agreed or delivered has its own item with the name of the folder. Budgeted folders do not belong here; they are in the Budget module.
| Folder type | What it contains | Typical document |
|---|---|---|
| requested | amounts that someone has requested, but there is no agreement with the other party yet | purchase request |
| agreed | amounts agreed with the other party | purchase order, contract |
| delivered | goods or services that were physically delivered or received | delivery note, acceptance protocol |
The last menu item is Invoiced - invoiced amounts from invoices and proforma invoices.
Amounts from folders, invoiced amounts and payments are connected by matching: for example, an agreed amount from a purchase order is matched to a requested amount, an invoiced amount from an invoice to the agreed one, and a payment to the invoiced one.
The folders of requested, agreed and delivered amounts are made accessible by one common right, independent of the Budget module. This way a company can keep purchase orders and contracts without having the Budget module enabled. The Invoiced item is made accessible by the right to invoiced amounts.
The folders themselves - their name, type and status - are managed in the menu Money → Amount folders, which you see only with the right to amount folders. The folder type is entered when the folder is created and does not change when a folder is added based on a template.
The list of amounts in a folder offers functions similar to the budget. Besides adding income or expenditure, editing and cancelling, you can in particular:
Most amounts, however, are not created manually but from documents: the lines of a purchase order or contract are recorded as agreed amounts, the lines of a delivery note as delivered ones. If “This invoice also serves as a delivery note” is ticked on an invoice, ReFIS also creates delivered amounts from its lines.