At Niersberger Slovakia, ReFIS keeps watch over retention money on projects
It speeds up invoice approval and helps the company take advantage of early-payment discounts.
It speeds up invoice approval and helps the company take advantage of early-payment discounts.
Niersberger Slovakia, s.r.o., active in building services (MEP), project management and maintenance, has successfully modernized the way it registers and approves documents. Introducing ReFIS replaced the time-consuming distribution of invoices to the responsible people and their approval by email with a fully automated workflow and automatic transfer to the Pohoda accounting software. The software also adapted to the company's specifics – from retention money and project costs with CPA codes to early-payment discounts and custom purchase order templates.
We introduced ReFIS at Niersberger Slovakia in June 2023.
Electronic document processing and approval, recording retention money and tracking its release, project cost management, support for early-payment (cash) discounts, generation of purchase orders from custom PDF templates and integration with the Pohoda accounting system.
“We were dealing with a lengthy process of manually entering incoming invoices and then distributing them to the responsible people for approval. With the introduction of ReFIS, both manual record-keeping in spreadsheets and the complicated task of finding out who should approve a given cost disappeared completely. The responsible people approve documents electronically, in a clearly defined flow and from anywhere, which has substantially shortened the whole process and minimized errors.”
ReFIS provided Niersberger Slovakia with a comprehensive digital environment for data management, approval and project cost control. On building services (MEP) installation projects, it records retention money tied to project stages and warranty periods – when subcontractor invoices are approved, it separates the withheld amounts and monitors their release dates, preventing the retention from being paid out prematurely. During approval it also works with early-payment discounts and price validity. It records costs by project and by long-term maintenance contract, including CPA codes. We prepared 4 custom PDF templates for issued purchase orders. Approved documents are exported to Pohoda automatically.
The system was deployed smoothly, with an emphasis on precisely meeting the client's custom requirements. Thanks to the flexibility of ReFIS, both the specific templates and the link to Pohoda accounting were successfully integrated. Users appreciated the intuitive environment, the instant overview of document status and the significant acceleration of their day-to-day work.
“What we value about ReFIS is its precise data management, the significant time savings and, above all, the fact that it was able to adapt to our specific requirements, such as CPA codes, custom purchase order templates and working with early-payment discounts, which we did not find anywhere else. The automatic transfer of documents to Pohoda and faster approval have made our day-to-day operations considerably more efficient.”
DOLVAPs.r.o.
We will show you how ReFIS would work directly in your company.