Client Booster Precision Components Beluša s.r.o.

ReFIS also won over the German headquarters

Booster Precision Components manufactures precision metal components for turbochargers and turbo compressors in the automotive industry.

Thanks to ReFIS, the Slovak operation has sped up its document workflow – invoices are approved in a clearly defined flow, without needless searching through emails. This successful cooperation also opened the door for us to the parent company in Germany, where we are implementing ReFIS for electronic invoicing as well. The solution connects the SAP ERP system with ReFIS, which creates eInvoices from the received data and handles their processing and sending in the required formats – via the Peppol network in Slovakia or in the ZUGFeRD format in Germany.

Booster Precision Components Beluša s.r.o. case study

Client:

Booster Precision Components Beluša s.r.o., part of an international manufacturing group, has successfully transformed its financial processes and document approval. Introducing ReFIS has significantly accelerated the entire invoice cycle, from initial registration through approval to payment. The solution has proven itself at the Slovak plant to such an extent that the parent company in Germany is now also introducing it into its processes, including eInvoicing.

ReFIS implementation:

ReFIS was introduced at Booster Precision Components back in 2023; we are currently carrying out the implementation in Germany for the parent company.

ReFIS function:

Electronic document processing and approval, digital archive, creation of eInvoices from SAP data (Peppol, ZUGFeRD) and preparation for eInvoicing.

Results:

  • A faster end-to-end invoice lifecycle has brought a smooth flow from receipt through approval and posting all the way to payment.
  • A transparent workflow ensures that the system itself drives approval, with no forwarding of emails and no checking who is responsible.
  • 100 % elimination of missing documents ensures that all invoices, internal notes and approval steps are recorded centrally in one place.
  • Time savings and the removal of manual administration mean significantly shorter invoice processing thanks to an automated document workflow.
  • The international reach of the solution has led to ReFIS being deployed at the German parent company as well, where it creates eInvoices in the ZUGFeRD format from SAP data.

The client's brief:

  • Eliminate the lengthy and chaotic process of manually distributing invoices and approving them via email.
  • Prevent delays caused by searching for the responsible people and avoid situations where documents got lost in email inboxes.
  • Enable the finance department and management to work with documents securely and from anywhere (support for working from home).
  • Centralize communication about documents so that notes and approval comments do not get lost in emails.

“ReFIS has definitely made our lives easier in our day-to-day work with documents and their circulation within the company. There is a huge difference between hunting for an approval and its history in hundreds of emails and finding the complete trail in a few clicks right next to the invoice in the application. What is more, ReFIS has made such a good impression here that it became an inspiration, and our parent company in Germany is introducing it too.”

Zuzana Macúchová – Account and Tax Manager, Booster Precision Components Beluša s.r.o.

The proposed solution:

ReFIS created a single digital workspace for the company to receive, approve and archive all incoming invoices. Instead of a confusing email flow and manually working out whom an invoice concerns, the entire process runs in an automated workflow with precisely defined approval authorities and delegation. Approvers write notes directly on the documents, so the finance department does not have to search for anything in emails. The system also serves as a digital archive and is connected to SAP – it creates eInvoices from SAP data and sends them via the Peppol network in Slovakia or in the ZUGFeRD format in Germany.

Implementation:

The deployment of the system was preceded by setting up the approval flows and helping users adapt to working in a modern digital interface. Approvers open an invoice, add a note and approve it in one place. The implementation went smoothly, and users very quickly got used to working in the cloud environment. Thanks to its intuitive interface and clarity, the system became a natural part of the Slovak operation's daily routine and subsequently laid the foundation for its expansion to the headquarters abroad.

“The biggest benefit we see is that our approval flow is in complete order. Finding documents and figuring out who an invoice is waiting with is incomparably easier – we have everything in one place, approvers write notes directly on the documents and we do not have to deal with anything by email. We welcome the fact that ReFIS can also help us adapt to the upcoming mandatory eInvoicing.”

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