No marketing, no shortcuts: exactly how an electronic invoice travels the PEPPOL network, what is checked along the way, and where the tax administration comes in.
An invoice in a structured XML format based on the European standard EN 16931. It is not a PDF or a scan – it is a machine-readable record the other side can process without retyping.
An international network for exchanging business documents, used across the EU. It works like the phone network: every participant has its own PEPPOL ID and it does not matter which provider they are connected through.
A certified provider – the "digital postman" – through which invoices enter and leave the network. Where local rules require it, it also reports the data to the tax administration. ReFIS Access Point is one of them.
PEPPOL is built on the four-corner model: the invoice travels from you through two access points to your customer. In countries that also require reporting to the tax administration, a fifth corner is added – and we take care of it.
You issue the invoice in your own system.
We convert, validate and send.
Secure transfer between access points.
Receives the invoice for your customer.
Gets the invoice into their system.
Some countries require invoice data to be reported to the tax administration. Where that applies, the access point creates and sends the report automatically – on both the supplier and the customer side. You send nothing and track nothing and we submit the report as soon as the document is processed.
We take the data from your accounting software and build the XML per Peppol BIS Billing 3.0. You change nothing in your system.
We check the invoice against the standard before it goes out, so an error surfaces immediately – not after your customer rejects it.
We check whether the customer is registered in the network and which document types they accept. If they are not, you know before you issue the invoice.
We deliver the invoice and you see its status – sent, delivered, accepted or rejected, with the reason.
We take the invoice with its attachments, validate it and send the counterparty a receipt confirmation.
Where local rules require it, we report the data to the tax administration within the statutory deadline.
If you want, the invoice continues straight into approval, gets assigned to a project or cost centre and ends up in the archive. Take a look at ReFIS Flow.
We pass the invoice to your accounting software – approved and with the account assigned. No scanning, no retyping.
You can register, get a PEPPOL ID and run the whole process as a dry run whenever you like – regardless of when you will need it.
When domestic e-invoicing becomes mandatory, and for whom, is set by each country. In a consultation we will tell you what applies to your country and your transactions.
Under the EU ViDA initiative, e-invoicing extends to cross-border supplies within the EU. The PEPPOL network will be ready for it just as it is today.
Tell us what software you use and how many invoices you process a month. We will go through the rest together.
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