companies already saving time and money through digitization
Anyone can deliver an invoice. We know what happens next.
We send and receive electronic invoices over the European PEPPOL network, so you are ready for the EU ViDA initiative as well. We take care of that – and open the door to further digitization: electronic invoice approval, AI-assisted posting, or simply a digital archive to start with.
companies already saving time and money through digitization
An electronic invoice travels in a structured format based on the European standard EN 16931, between certified access points. We are one of them – registration and network operation are our job, not yours.
We register you in the network. You get an address that receives invoices from across Europe.
We connect to your accounting software and hand documents over approved and posted. PDFs from abroad or from partners outside the network travel the same path.
Validation before sending, delivery confirmation, network operation and monitoring. The technical side is not your concern.
Access points are interchangeable by design – that is how PEPPOL works. The invoice will reach you either way. The question is whether an XML file in a mailbox actually helps, or merely changes the shape of the same manual process.
That is why e-invoicing is not the final stop for us. It is the simplest way to start. Whether you go further is entirely up to you; the door stays open.
Only part of your documents travels through the network. Invoices from partners outside PEPPOL, receipts and paper delivery notes will keep arriving the way they do today. Without a common place, your finance team ends up with two worlds – one for e-invoices and one for everything else.
Electronic invoices from partners in the network. They arrive as structured data – complete, validated, ready to process.
What the network does not carry – and what will not disappear:
We extract their data automatically, so these are not retyped either.
An incoming invoice starts down the approval path you defined – multi-level, with delegation and a reminder for whoever is late. The same for an e-invoice and for a fuel receipt.
We hand the document to your accounting software with the suggested posting, cost centre or project – no retyping, and no need for anyone to care where the invoice came from.
Approved documents go to your accounting software in a single batch export.
Every document in one place, findable in seconds – during an audit, or when somebody asks two years later what exactly was approved.
One path for every document, not one process for e-invoices and another for the rest. A provider that only delivers leaves the other half of the work exactly as it was.
We have been exchanging data with accounting systems for twenty years. E-invoicing is one more format in the row – not a first attempt.
Concrete experience instead of promises.
“We really did get rid of piles of paper, sped up the approval process and brought it under control. It may sound simple in the end, but it is a substantial improvement we had waited a long time for.”
“An approver does not have to be in the office to approve an invoice – it works from home or from holiday. Besides incoming invoices we also use approval for outgoing ones that need signing off.”
“The implementation went smoothly, because the ReFIS team really understood how we wanted to use the system and what we needed. It is excellent that ReFIS can be adapted and configured to a client’s needs.”
PEPPOL is a European network for exchanging electronic business documents. An invoice travels in a structured format based on EN 16931, between certified access points, validated before sending and confirmed on delivery – no e-mails lost in a spam folder.
No. We connect to the systems companies commonly use – SAP, Microsoft Business Central, ABRA, QI, Money, Pohoda, Altus Vario and others. If your system has no integration, you can use our web application on its own.
They do not disappear. Documents the network does not carry – receipts, e-mailed PDFs, paper, invoices from partners outside PEPPOL – are processed by data extraction. They end up in the same approval flow and the same archive as electronic invoices.
Connecting to the network and to your software can be tested at any time. We recommend not leaving it to the last months before you need it – onboarding and testing with suppliers take a while.
In half an hour we go through what applies to you, how we connect to your software and what it will cost. No strings attached.